UK-London: Letting services of short-stay furnished accommodation.
Section I: Contracting Authority
I.1) Name and addresses
Hyde Housing Association
30 Park Street, London, SE1 9EQ, United Kingdom
Tel. +44 2032072754, Email: procurementhelpdesk@hyde-housing.co.uk
Contact: Mark Shickell
Main Address: https://hyde.delta-esourcing.com/, Address of the buyer profile: https://www.hyde-housing.co.uk/
NUTS Code: UK
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: Yes.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://hyde.delta-esourcing.com/
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via https://hyde.delta-esourcing.com/ to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://hyde.delta-esourcing.com/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Alternative Accommodation Services (Decants) Framework
Reference Number: Not provided
II.1.2) Main CPV Code:
55250000 - Letting services of short-stay furnished accommodation.

II.1.3) Type of contract: SERVICES
II.1.4) Short description: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
II.1.5) Estimated total value:
Value excluding VAT: 10,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: 10
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Alternative Accommodation and In/Out Inventory Checking Services.

II.2) Description
II.2) Description Lot No. 1

II.2.1) Title: Alternative Accommodation Services (Decants) - London
Lot No: One
II.2.2) Additional CPV codes:
55250000 - Letting services of short-stay furnished accommodation.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.
II.2) Description Lot No. 2

II.2.1) Title: Alternative Accommodation - Kent
Lot No: Two
II.2.2) Additional CPV codes:
55250000 - Letting services of short-stay furnished accommodation.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.
II.2) Description Lot No. 3

II.2.1) Title: Alternative Accommodation - East Sussex
Lot No: Three
II.2.2) Additional CPV codes:
55250000 - Letting services of short-stay furnished accommodation.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.
II.2) Description Lot No. 4

II.2.1) Title: Alternative Accommodation - West Sussex
Lot No: Four
II.2.2) Additional CPV codes:
55250000 - Letting services of short-stay furnished accommodation.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.
II.2) Description Lot No. 5

II.2.1) Title: Alternative Accommodation - Surrey
Lot No: Five
II.2.2) Additional CPV codes:
55250000 - Letting services of short-stay furnished accommodation.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.
II.2) Description Lot No. 6

II.2.1) Title: Alternative Accommodation - Hampshire
Lot No: Six
II.2.2) Additional CPV codes:
55250000 - Letting services of short-stay furnished accommodation.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.
II.2) Description Lot No. 7

II.2.1) Title: Alternative Accommodation - Peterborough
Lot No: Seven
II.2.2) Additional CPV codes:
55250000 - Letting services of short-stay furnished accommodation.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.
II.2) Description Lot No. 8

II.2.1) Title: Alternative Accommodation - Northamptonshire
Lot No: Eight
II.2.2) Additional CPV codes:
55250000 - Letting services of short-stay furnished accommodation.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.
II.2) Description Lot No. 9

II.2.1) Title: Alternative Accommodation - Cambridgeshire
Lot No: nine
II.2.2) Additional CPV codes:
55250000 - Letting services of short-stay furnished accommodation.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.
II.2) Description Lot No. 10

II.2.1) Title: Alternative Accommodation - All Lots
Lot No: Ten
II.2.2) Additional CPV codes:
55250000 - Letting services of short-stay furnished accommodation.

II.2.3) Place of performance:
UK UNITED KINGDOM

II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 48
This contract is subject to renewal: No
Description of renewals: Not provided

II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.


Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Hyde's proposed framework may be suitable for the following businesses / areas of business i.e. Letting Agents, Estate Agents, Social Landlords, other housing associations operating in and covering the 10 proposed geographical lot areas.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
As stated and set out in the Invitation to Tender document pack
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
Not Provided
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 07/12/2020 Time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 9

IV.2.7) Conditions for opening of tenders:
Date: 08/12/2020
Time: 12:01


Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://hyde.delta-esourcing.com/tenders/UK-UK-London:-Letting-services-of-short-stay-furnished-accommodation./A365SN9NB5

To respond to this opportunity, please click here:
https://hyde.delta-esourcing.com/respond/A365SN9NB5
VI.4) Procedures for review
VI.4.1) Review body:
Royal Courts of Justice
The Strand, London, WC2A 2LL, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 03/11/2020

Annex A