Hyde Housing Association: Alternative Accommodation Services (Decants) Framework

UK-London: Letting services of short-stay furnished accommodation.
Section I: Contracting Authority
      I.1) Name and addresses
             Hyde Housing Association
             30 Park Street, London, SE1 9EQ, United Kingdom
             Tel. +44 2032072754, Email: procurementhelpdesk@hyde-housing.co.uk
             Contact: Mark Shickell
             Main Address: https://hyde.delta-esourcing.com/, Address of the buyer profile: https://www.hyde-housing.co.uk/
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://hyde.delta-esourcing.com/
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://hyde.delta-esourcing.com/ to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://hyde.delta-esourcing.com/
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Alternative Accommodation Services (Decants) Framework       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55250000 - Letting services of short-stay furnished accommodation.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.       
      II.1.5) Estimated total value:
      Value excluding VAT: 10,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 10
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Alternative Accommodation and In/Out Inventory Checking Services.

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Alternative Accommodation Services (Decants) - London       
      Lot No: One       
      II.2.2) Additional CPV codes:
      55250000 - Letting services of short-stay furnished accommodation.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.       
II.2) Description Lot No. 2
      
      II.2.1) Title: Alternative Accommodation - Kent       
      Lot No: Two       
      II.2.2) Additional CPV codes:
      55250000 - Letting services of short-stay furnished accommodation.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.       
II.2) Description Lot No. 3
      
      II.2.1) Title: Alternative Accommodation - East Sussex       
      Lot No: Three       
      II.2.2) Additional CPV codes:
      55250000 - Letting services of short-stay furnished accommodation.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.       
II.2) Description Lot No. 4
      
      II.2.1) Title: Alternative Accommodation - West Sussex       
      Lot No: Four       
      II.2.2) Additional CPV codes:
      55250000 - Letting services of short-stay furnished accommodation.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.       
II.2) Description Lot No. 5
      
      II.2.1) Title: Alternative Accommodation - Surrey       
      Lot No: Five       
      II.2.2) Additional CPV codes:
      55250000 - Letting services of short-stay furnished accommodation.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.       
II.2) Description Lot No. 6
      
      II.2.1) Title: Alternative Accommodation - Hampshire       
      Lot No: Six       
      II.2.2) Additional CPV codes:
      55250000 - Letting services of short-stay furnished accommodation.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.       
II.2) Description Lot No. 7
      
      II.2.1) Title: Alternative Accommodation - Peterborough       
      Lot No: Seven       
      II.2.2) Additional CPV codes:
      55250000 - Letting services of short-stay furnished accommodation.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.       
II.2) Description Lot No. 8
      
      II.2.1) Title: Alternative Accommodation - Northamptonshire       
      Lot No: Eight       
      II.2.2) Additional CPV codes:
      55250000 - Letting services of short-stay furnished accommodation.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.       
II.2) Description Lot No. 9
      
      II.2.1) Title: Alternative Accommodation - Cambridgeshire       
      Lot No: nine       
      II.2.2) Additional CPV codes:
      55250000 - Letting services of short-stay furnished accommodation.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.       
II.2) Description Lot No. 10
      
      II.2.1) Title: Alternative Accommodation - All Lots       
      Lot No: Ten       
      II.2.2) Additional CPV codes:
      55250000 - Letting services of short-stay furnished accommodation.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Creation of Alternative Accommodation (Decants) Framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of In/Out Inventory Checking Services associated with or separate to the alternative accommodation provision.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Overall framework value has been set at £10M for the purposes of volume use by Hyde & other public sector bodies throughout the duration of the framework. Individual lot values have been stated as £1 only as there is no estimation of future use or requirement due to the ad hoc emergency nature of alternative accommodation requirements.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Hyde's proposed framework may be suitable for the following businesses / areas of business i.e. Letting Agents, Estate Agents, Social Landlords, other housing associations operating in and covering the 10 proposed geographical lot areas.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      As stated and set out in the Invitation to Tender document pack          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement:
Not Provided           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 07/12/2020 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 9
      
      IV.2.7) Conditions for opening of tenders:
         Date: 08/12/2020
         Time: 12:01
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://hyde.delta-esourcing.com/tenders/UK-UK-London:-Letting-services-of-short-stay-furnished-accommodation./A365SN9NB5

To respond to this opportunity, please click here:
https://hyde.delta-esourcing.com/respond/A365SN9NB5
   VI.4) Procedures for review
   VI.4.1) Review body:
             Royal Courts of Justice
       The Strand, London, WC2A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 03/11/2020

Annex A