Hyde Housing Association: Building Safety Services Framework

UK-London: Repair and maintenance services of security equipment.


Preliminary Questions
   This notice is for prior information only: No
   This notice aims at reducing time-limits for receipt of tenders: Yes
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       Hyde Housing Association
       30 Park Street, null, London, SE1 9EQ, United Kingdom
       Tel. +44 2032072754, Email: procurementhelpdesk@hyde-housing.co.uk
       Contact: Mark Shickell
       Main Address: https://hyde.delta-esourcing.com, Address of the buyer profile: https://www.hyde-housing.co.uk/
       NUTS Code: UK
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: Yes .

I.3) Communication          
   Further information can be obtained from: the above mentioned address    
   Tenders or requests to participate must be sent: to the abovementioned address

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Housing and community amenities

Section II: Object

II.1) Scope of the procurement
   II.1.1) Title: Building Safety Services Framework          
         Reference number:          
   II.1.2) Common Procurement Vocabulary:       
      50610000 - Repair and maintenance services of security equipment.          
         FG01-2 - For access         
         KA03-8 - For electrical equipment         
         FB09-1 - For security system         
         FB07-5 - For emergency         
         KA04-1 - For electrical installations         
         FB04-6 - For firefighting         
         IA36-4 - For buildings         
         DA42-7 - Including installation         
         FB08-8 - For fire protection         
         BC17-2 - In blocks
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:
   This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Building Safety Maintenance & Repair Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 200,000,000 - GBP
   II.1.6) Information about lots:
      This contract is divided into lots: Yes                
      If yes, tenders should be submitted for: All lots          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description : 1    
   II.2.1) Title: Fire & Security Maintenance & Repair Services
         Lot Number: One          
   II.2.2) Additional CPV code(s):       
      50610000 - Repair and maintenance services of security equipment.          
         FG01-2 - For access             
         FB09-1 - For security system             
         FB07-5 - For emergency             
         FB04-6 - For firefighting             
         FB08-8 - For fire protection           
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      Lot 1 – Fire & Security
Delivery and management of servicing and reactive works to all fire safety systems and security systems including (but not limited to), fire detections systems, emergency lighting, automatic opening vent, dry risers, fire-fighting equipment, sprinkler systems, door entry & access control, warden call, automatic doors / gates, fall arrest systems.
Approximated 2500 units for monthly servicing and 3500 units for reactive repairs.

This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Building Safety Maintenance & Repair Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.
   II.2.5) Award Criteria :      
      Price is not the only award criterion and all criteria are stated only in the procurement documents    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 200,000,000 - GBP       
   II.2.7) Duration of the contract, framework agreement or dynamic purchasing system                    
      Duration in months - 48                     
      This contract is subject to renewal : NO        
   II.2.10) Information about variants                 
      Variants will be accepted : NO           
   II.2.11) Information about options                    
      NO           
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information          
      This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Fire & Security Maintenance & Repair Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.    

II.2) Lot Description : 2    
   II.2.1) Title: Security Maintenance & Repair Services (Fire - Planned)
         Lot Number: Two          
   II.2.2) Additional CPV code(s):       
      35120000 - Surveillance and security systems and devices.          
         FB04-6 - For firefighting              
      35121000 - Security equipment.          
      35125300 - Security cameras.          
      44521120 - Electronic security lock.          
      50610000 - Repair and maintenance services of security equipment.          
         FB04-6 - For firefighting           
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      Lot 2 – Fire (Planned)
Planned replacement programmes and projects for fire safety systems including (but not limited to) fire detections systems, emergency lighting, automatic opening vent, dry risers, fire-fighting equipment, sprinkler systems. Multiple planned programmes for example emergency lighting system upgrades and one off projects such as temporary fire alarm installations across blocks. Covering 3,500 units.

This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Building Safety Maintenance & Repair Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.
   II.2.5) Award Criteria :      
      Price is not the only award criterion and all criteria are stated only in the procurement documents    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 200,000,000 - GBP       
   II.2.7) Duration of the contract, framework agreement or dynamic purchasing system                    
      Duration in months - 48                     
      This contract is subject to renewal : NO        
   II.2.10) Information about variants                 
      Variants will be accepted : NO           
   II.2.11) Information about options                    
      NO           
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information          
      This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Fire & Security Maintenance & Repair Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.    

II.2) Lot Description : 3    
   II.2.1) Title: Security and Access Equipment Planned Maintenance & Repair
         Lot Number: Three          
   II.2.2) Additional CPV code(s):       
      50610000 - Repair and maintenance services of security equipment.          
         FB09-1 - For security system             
         FB07-5 - For emergency           
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      Lot 3 – Security & Access (Planned)
Planned replacement programmes and projects for security systems including (but not limited to) door entry & access control, warden call, automatic doors / gates, fall arrest. Multiple planned programmes for example warden call upgrades and door entry upgrades one off projects such as large scale door entry works. Covering 3,500 units.

This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Building Safety Maintenance & Repair Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.
   II.2.5) Award Criteria :      
      Price is not the only award criterion and all criteria are stated only in the procurement documents    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 200,000,000 - GBP       
   II.2.7) Duration of the contract, framework agreement or dynamic purchasing system                    
      Duration in months - 48                     
      This contract is subject to renewal : NO        
   II.2.10) Information about variants                 
      Variants will be accepted : NO           
   II.2.11) Information about options                    
      NO           
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information          
      This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Fire & Security Maintenance & Repair Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.    

II.2) Lot Description : 4    
   II.2.1) Title: Fire Door Repair Services
         Lot Number: Four          
   II.2.2) Additional CPV code(s):       
      44221200 - Doors.          
         IA23-5 - Overhaul and repair             
         FG01-2 - For access             
         FB09-1 - For security system             
         FB07-5 - For emergency             
         FB08-8 - For fire protection              
      44221220 - Fire doors.          
         IA23-5 - Overhaul and repair             
         FB07-5 - For emergency             
         FB08-8 - For fire protection              
      45421100 - Installation of doors and windows and related components.          
         IA23-5 - Overhaul and repair             
         FB09-1 - For security system             
         FB08-8 - For fire protection              
      45421130 - Installation of doors and windows.          
         IA23-5 - Overhaul and repair             
         FB09-1 - For security system             
         FB08-8 - For fire protection              
      45421131 - Installation of doors.          
         IA23-5 - Overhaul and repair             
         FG01-2 - For access             
         FB09-1 - For security system             
         FB07-5 - For emergency             
         FB08-8 - For fire protection           
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      Lot 4 – Fire Doors (Repairs)
Reactive repairs, upgrades and adaptations to fire doors across 3,500 blocks and approximately 35,000 dwellings. Works to include easing and adjusting fire doors, installing and repairing door closers, replacing / installing strips and seals and carrying out other ad hoc repairs. Important Note: Bidders tendering for Lot 4 and Lot 5 will not be able to win both Lot 4 and Lot 5. Hyde will not appoint the same winner for Lot 4 and Lot 5.

This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Building Safety Maintenance & Repair Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.
   II.2.5) Award Criteria :      
      Price is not the only award criterion and all criteria are stated only in the procurement documents    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 200,000,000 - GBP       
   II.2.7) Duration of the contract, framework agreement or dynamic purchasing system                    
      Duration in months - 48                     
      This contract is subject to renewal : NO        
   II.2.10) Information about variants                 
      Variants will be accepted : NO           
   II.2.11) Information about options                    
      NO           
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information          
      This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Fire & Security Maintenance & Repair Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.    

II.2) Lot Description : 5    
   II.2.1) Title: Fire Door Upgrade Services
         Lot Number: Five          
   II.2.2) Additional CPV code(s):       
      44221200 - Doors.          
         FB09-1 - For security system             
         FB08-8 - For fire protection              
      44221210 - Door blanks.          
         FB09-1 - For security system             
         FB08-8 - For fire protection              
      44221211 - Door frames.          
         FB09-1 - For security system             
         FB08-8 - For fire protection              
      44221220 - Fire doors.          
         FB09-1 - For security system             
         FB07-5 - For emergency             
         FB08-8 - For fire protection              
      44521110 - Door locks.          
         FB09-1 - For security system             
         FB08-8 - For fire protection              
      45421111 - Installation of door frames.          
         FB09-1 - For security system             
         FB08-8 - For fire protection           
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      Lot 5 – Fire Doors (Upgrades)
Planned upgrade programme for fire safety doors to 3,500 blocks and 35,000 dwellings. Important Note: Bidders tendering for Lot 4 and Lot 5 will not be able to win both Lot 4 and Lot 5. Hyde will not appoint the same winner for Lot 4 and Lot 5.

This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Building Safety Maintenance & Repair Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.
   II.2.5) Award Criteria :      
      Price is not the only award criterion and all criteria are stated only in the procurement documents    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 200,000,000 - GBP       
   II.2.7) Duration of the contract, framework agreement or dynamic purchasing system                    
      Duration in months - 48                     
      This contract is subject to renewal : NO        
   II.2.10) Information about variants                 
      Variants will be accepted : NO           
   II.2.11) Information about options                    
      NO           
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information          
      This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Fire & Security Maintenance & Repair Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.    

II.3) Estimated Date of publication       
   20/10/2021            
Section III: Legal, Economic, Financial And Technical Information

III.1) Conditions for participation
   III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
         Not Provided       
   III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
   III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents           

III.2) Conditions related to the contract    
   III.2.2) Contract performance conditions          
      Not Provided    
      
Section IV: Procedure   

IV.1) Description                
   IV.1.3) Information about a framework agreement or a dynamic purchasing system          
         The procurement involves the establishment of a framework agreement                 
            Framework agreement with several operators       
            Envisaged maximum number of participants to the framework agreement        Not Provided       
         In the case of framework agreements justification for any duration exceeding 4 years:                
            Not Provided    
   IV.1.6) Information about electronic auction
         An electronic auction will be used - NO              
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - NO
IV.2) Administrative information                    
   IV.2.5) Scheduled date for start of award procedures: 31/01/2022    

Section VI: Complementary Information       
VI.2) Information about electronic workflows                
    Electronic ordering will be used                
    Electronic invoicing will be accepted                
    Electronic payment will be used    
VI.3) Additional Information:       
   To view this notice, please click here:
https://hyde.delta-esourcing.com/delta/viewNotice.html?noticeId=620041211
GO-2021915-PRO-18910351 TKR-2021915-PRO-18910350        
         
VI.4) Procedures For Appeal
   VI.4.1) Body responsible for appeal procedures:
      
             Royal Courts of Justice
       The Strand, London, WC2A 2LL, United Kingdom    
   VI.4.3) Review procedure
      Precise information on deadline(s) for review procedures:                
         Not Provided       

VI.5) Date Of Dispatch Of This Notice: 15/09/2021