Hyde Housing Association: Cleaning & Grounds Maintenance Services Framework

UK-London: Grounds maintenance services.


Preliminary Questions
   This notice is for prior information only: No
   This notice aims at reducing time-limits for receipt of tenders: Yes
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       Hyde Housing Association
       30 Park Street, null, London, SE1 9EQ, United Kingdom
       Tel. +44 2032072754, Email: procurementhelpdesk@hyde-housing.co.uk
       Contact: Mark Shickell
       Main Address: https://hyde.delta-esourcing.com, Address of the buyer profile: https://www.hyde-housing.co.uk/
       NUTS Code: UK
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: Yes .

I.3) Communication          
   Further information can be obtained from: the above mentioned address    
   Tenders or requests to participate must be sent: to the abovementioned address

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Housing and community amenities

Section II: Object

II.1) Scope of the procurement
   II.1.1) Title: Cleaning & Grounds Maintenance Services Framework          
         Reference number:          
   II.1.2) Common Procurement Vocabulary:       
      77314000 - Grounds maintenance services.
   II.1.3) Type of contract: SERVICES
   II.1.4) Short description:
   This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Cleaning & Grounds Maintenance Services via a new framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 200,000,000 - GBP
   II.1.6) Information about lots:
      This contract is divided into lots: Yes                
      If yes, tenders should be submitted for: All lots          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description : 1    
   II.2.1) Title: Grounds Maintenance (including Responsive Tree Maintenance and Gardening)
         Lot Number: One          
   II.2.2) Additional CPV code(s):       
      77314000 - Grounds maintenance services.       
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      Grounds Maintenance (including Responsive Tree Maintenance and Gardening)
Grounds maintenance services to amenity land, residential communal gardens, verges and allotment areas, works will include;
a) Supply of grounds maintenance Equipment/Materials upon request from the contract administrator to support locations where services are still delivered by Hyde
b) Grounds Maintenance linked to agreed service level specifications dependant on property type and landscaping, which will include grass cutting, border and shrub work, hedge maintenance and
c) Gardening services where customers are wanting an enhanced service provided to maintain their communal gardens. Responsive tree maintenance works to include the surveying of trees, attending in an emergency to make safe and completion of maintenance works.
d) The cleaning of Estate Signage
e) Completing and issuing of Play Area Inspections and attending to routinely clean the equipment
   II.2.5) Award Criteria :      
      Price is not the only award criterion and all criteria are stated only in the procurement documents    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 200,000,000 - GBP       
   II.2.7) Duration of the contract, framework agreement or dynamic purchasing system                    
      Duration in months - 48                     
      This contract is subject to renewal : NO        
   II.2.10) Information about variants                 
      Variants will be accepted : NO           
   II.2.11) Information about options                    
      NO           
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information       
      Not Provided

II.2) Lot Description : 2    
   II.2.1) Title: Communal Cleaning and Window Cleaning
         Lot Number: Two          
   II.2.2) Additional CPV code(s):       
      90911000 - Accommodation, building and window cleaning services.       
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      Communal Cleaning and Window Cleaning Services (including minor pest control i.e. removal of maggots & vermin from bins and bin storage areas)

Lot 2 - Communal Cleaning & Window Cleaning (including minor pest control)
Cleaning services and works to communal areas of residential properties including;
a) Routine Communal area Cleaning
b) Window Cleaning to residential properties both internally and externally for communal areas, and where defined in the service specification to the externals of customer properties. This service will be delivered using a pole reach method and abseil on taller buildings if/where required.
c) Supply of Cleaning Equipment/Materials upon request from the contract administrator to support locations where services are still delivered by Hyde
d) Graffiti Removal
e) Pest control
f) Replacing communal light bulbs
   II.2.5) Award Criteria :      
      Price is not the only award criterion and all criteria are stated only in the procurement documents    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 200,000,000 - GBP       
   II.2.7) Duration of the contract, framework agreement or dynamic purchasing system                    
      Duration in months - 48                     
      This contract is subject to renewal : NO        
   II.2.10) Information about variants                 
      Variants will be accepted : NO           
   II.2.11) Information about options                    
      NO           
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information       
      Not Provided

II.2) Lot Description : 3    
   II.2.1) Title: Japanese Knotweed
         Lot Number: Three          
   II.2.2) Additional CPV code(s):       
      77312000 - Weed-clearance services.          
      77312100 - Weed-killing services.       
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      Japanese knotweed control and eradication services and works on Hyde owned land, covering residential gardens, communal gardens, amenity land and open spaces, including (but not limited to);
a) The identification of Japanese Knotweed
b) Mapping of Rhizome and identification of risk to properties
c) Submission of treatment plans and the carrying out of agreed works
d) The provision of Insurance backed guarantees


This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Cleaning & Grounds Maintenance Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.
   II.2.5) Award Criteria :      
      Price is not the only award criterion and all criteria are stated only in the procurement documents    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 200,000,000 - GBP       
   II.2.7) Duration of the contract, framework agreement or dynamic purchasing system                    
      Duration in months - 48                     
      This contract is subject to renewal : NO        
   II.2.10) Information about variants                 
      Variants will be accepted : NO           
   II.2.11) Information about options                    
      NO           
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information       
      Not Provided

II.2) Lot Description : 4    
   II.2.1) Title: Waste Management Servives
         Lot Number: Four          
   II.2.2) Additional CPV code(s):       
      34928480 - Waste and rubbish containers and bins.          
      90500000 - Refuse and waste related services.       
   II.2.3) Place of performance:       
      Region Codes:               
         UK - UNITED KINGDOM    
   II.2.4) Description of the procurement:       
      Waste Management services and works to residential locations including (but not limited to);
a) Where additional or new services are required the provision of Bin hire and at all locations included in the contract the management of existing bins (including those as part of council service contracts)
b) The arranging, completion and evidencing of Bulk rubbish collections
c) Routine Cleaning of communal bin stores and of bins
d) Controlling of pests, mice, rats, maggots, fly etc. within waste collection areas and bins
e) The recording and monitoring of waste to landfill and provisions of solution to aid with eductionl


This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Cleaning & Grounds Maintenance Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.
   II.2.5) Award Criteria :      
      Price is not the only award criterion and all criteria are stated only in the procurement documents    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 200,000,000 - GBP       
   II.2.7) Duration of the contract, framework agreement or dynamic purchasing system                    
      Duration in months - 48                     
      This contract is subject to renewal : NO        
   II.2.10) Information about variants                 
      Variants will be accepted : NO           
   II.2.11) Information about options                    
      NO           
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information       
      Not Provided

II.3) Estimated Date of publication       
   30/03/2022            
Section III: Legal, Economic, Financial And Technical Information

III.1) Conditions for participation
   III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
         Not Provided       
   III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
   III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents           

III.2) Conditions related to the contract    
   III.2.2) Contract performance conditions          
      Not Provided    
      
Section IV: Procedure   

IV.1) Description                
   IV.1.3) Information about a framework agreement or a dynamic purchasing system          
         The procurement involves the establishment of a framework agreement                 
            Framework agreement with several operators       
            Envisaged maximum number of participants to the framework agreement        Not Provided       
         In the case of framework agreements justification for any duration exceeding 4 years:                
            Not Provided    
   IV.1.6) Information about electronic auction
         An electronic auction will be used - NO              
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - NO
IV.2) Administrative information                    
   IV.2.5) Scheduled date for start of award procedures: 29/07/2022    

Section VI: Complementary Information       
VI.2) Information about electronic workflows                
    Electronic ordering will be used                
    Electronic invoicing will be accepted                
    Electronic payment will be used    
VI.3) Additional Information:       
   This Prior Indicative Notice is to advertise Hyde Housing Association's intention to invite tenders for the provision of Cleaning & Grounds Maintenance Services via a framework to be created by Hyde resultant from the invitation to tender expected to be published during the remainder of 2021.
To view this notice, please click here:
https://hyde.delta-esourcing.com/delta/viewNotice.html?noticeId=620049007
GO-2021920-PRO-18937089 TKR-2021920-PRO-18937088        
         
VI.4) Procedures For Appeal
   VI.4.1) Body responsible for appeal procedures:
      
             Royal Courts of Justice
       The Strand, London, WC2A 2LL, United Kingdom    
   VI.4.3) Review procedure
      Precise information on deadline(s) for review procedures:                
         Not Provided       

VI.5) Date Of Dispatch Of This Notice: 20/09/2021