Hyde Housing Association: Cleaning Services for Show Homes, Marketing Suites and Sales Offices

UK-London: Accommodation, building and window cleaning services.

Preliminary Questions
   This notice is published by:
   Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
       Hyde Housing Association
       30 Park Street, null, London, SE1 9EQ, United Kingdom
       Tel. +44 2032072602, Email: procurementhelpdesk@hyde-housing.co.uk
       Main Address: https://www.hyde-housing.co.uk/, Address of the buyer profile: https://www.hyde-housing.co.uk/
       NUTS Code: UK

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
      Body governed by public law

I.5) Main Activity (in the case of a notice published by a contracting authority)
      Housing and community amenities


Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: Cleaning Services for Show Homes, Marketing Suites and Sales Offices.
      Reference number: Not Provided
      
   II.1.2) Main CPV code:
      90911000 - Accommodation, building and window cleaning services.
   
   II.1.3) Type of contract: SERVICES
   
   II.1.4) Short Description: Cleaning services for new properties, show homes, marketing suites and sales offices as requested by the customer from time to time.
   
   II.1.6) Information about lots
      This contract is divided into lots: No

   II.1.7) Total value of the procurement (excluding VAT)
      Value: 140,000      
      Currency: GBP


II.2) Description

   II.2.2) Additional CPV codes:
      Not provided

   II.2.3) Place of performance:
      UKJ SOUTH EAST (ENGLAND)
   
   
   II.2.4) Description of the procurement:
    Cleaning dervices for show homes, marketing suites and sales offices as requested by customer.    
   
   II.2.5) Award criteria
   (Directive 2014/24/EU / Directive 2014/25/EU)
               
    Not provided       
      
      
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    Not provided    
      
Section IV: Procedure

IV.1) Description
   
   IV.1.1) Type of procedure: Negotiated procedure without prior publication (in accordance with Article 32 of Directive 2014/24/EU)          
   
   IV.1.3) Information about framework agreement
         The procurement involves the establishment of a framework agreement: No    
   
   IV.1.8) Information about the Government Procurement Agreement (GPA)
         The procurement is covered by the Government Procurement Agreement: No
         
IV.2)Administrative Information

   IV.2.1) Previous publication concerning this procedure:
      Notice number in OJ S: Not provided       
   
Section V: Award Of Contract/Concession
      
Award of Contract/Concession No: 1
Contract No: Not Provided    Lot Number: Not Provided    Title: Not Provided

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 01/02/2021.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          Miss a Spot Limited, 04019282
       71-75 Shelton Street, London, WC2H (JQ, United Kingdom
       NUTS Code: UKJ
   The contractor/concessionaire will be an SME: Yes    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: Not Provided          
         Total value of the contract/lot/concession 140,000         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: No          


Section VI: Complementary Information

   VI.3) Additional Information:
      To view this notice, please click here:
https://hyde.delta-esourcing.com/delta/viewNotice.html?noticeId=568806517
GO-202129-PRO-17767921 TKR-202129-PRO-17767920   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
          High Court
       The Strand, London, United Kingdom
   
      V1.4.2) Body responsible for mediation procedures:
                Cabinet Office
       London, United Kingdom.

      VI.4.3) Review procedure
      Not Provided    
      
      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided
   
   VI.5) Date of dispatch of this notice: 09/02/2021


Annex D1 - General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

   No tenders or no suitable tenders/requests to participate in response to: Not provided

   
   
   The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
   
   Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: No
   
   Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

   New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive: No

   Service contract to be awarded to the winner or one of winners under the rules of a design contest: No

   

   Purchase of supplies or services on particularly advantageous terms: Not Provided



3. Explanation

   Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
   lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
   We intend to extend the existing contract with Miss a spot for on-request cleaning services for show homes, marketing suites and sales offices until March 2022. The initial contract was sub-threshold and continuation of work being required will potentially increase the overall value to over the threshold. The contract will be extended to ensure continuity of this critical services during the current coronavirus Covid -19 outbreak. Given that this requirement is essential, Hyde must ensure continuation of the cleaning services. Due to logistical difficulties and limited resource caused by Covid-19, Hyde made a decision to postpone re-tendering of these services. The contract will be for one year until March 2022. The anticipated spend will be up to £140k p.a. depending on demand.